Please note 6:00 p.m. start time


COUNCILMEMBERS
Edi E. Birsan, Mayor
Carlyn S. Obringer, Vice Mayor
Laura M. Hoffmeister
Ronald E. Leone
Timothy A. McGallian
Civic Center
1950 Parkside Drive
Concord, CA 94519
www.cityofconcord.org

City of Concord California

Regular Meeting of the Concord City Council



Tuesday, February 13, 2018
6:00 p.m. - Open Session - Council Chamber. 1950 Parkside Drive



Information for the public on participation at Council meetings can be found on the back of the Speaker Identification Card located near the Council Chamber entrance. Should you have any questions after consulting the Speaker Identification Card, please contact the City Clerk prior to the Council meeting.

AGENDIZED ITEMS - The public is entitled to address the City Council on items appearing on the agenda before or during the City Council's consideration of that item. Each speaker will be limited to approximately three minutes.


  1. OPENING
    Roll Call
    Pledge to the Flag - Councilmember McGallian

  2. PUBLIC COMMENT PERIOD
    This is a fifteen minute Public Comment Period for items within the City Council's subject matter jurisdiction that are not on this agenda. Each speaker will be limited to approximately three minutes. State law prohibits the City Council from acting at this meeting on any matter raised during the Public Comment Period.

  3. PRESENTATIONS
    1. Presentation - by Chief of Police Guy Swanger providing an update on department activities. Introduction by Mayor Birsan.

  4. ANNOUNCEMENTS

  5. CITY COUNCIL CONSENT CALENDAR
    The public is entitled to address the City Council on items appearing on the Consent Calendar before or during the City Council's consideration of the Consent Calendar. Adoption of the Consent Calendar may be made by one motion of the City Council, provided that any Councilmember, individual or organization may request removal of an item from the Consent Calendar for separate consideration. If a request for removal of an item from the Consent Calendar has been received, the Mayor may defer action on the particular item and place the same on the regular agenda for consideration in any order s/he deems appropriate.

    1. Considering - adoption of Resolution No. 18-8 approving the submittal of a Resolution of Local Support to the California Department of Transportation for funding of Willow Pass Road/Cowell Road Complete Streets Feasibility Study Grant ($177,060) and committing any necessary matching funds (11.47percent, i.e. $22,940) and stating assurance to complete the project. Recommended by the Director of Community and Economic Development.

      CEQA: Not a project under CEQA Guidelines Section 15378.
    2. Receiving - the Quarterly Treasurer's Report for the period October 1 -December 31, 2017. Recommended by the City Treasurer.
    3. Considering - acceptance of improvements for Clayton Road/TreatBoulevard/Denkinger Road Intersection Capacity Improvements, Project No. 2144; and directing the City Clerk to file a Notice of Completion. Recommended by the Director of Community and Economic Development.
    4. Considering - approval of a one year Professional Services Agreement with Vavrinek, Trine, Day and Co., LLP, to complete the fiscal year 2017/2018 financial statement audits. Recommended by the Director of Finance.
    5. Considering - adoption of Resolution No. 18-5 authorizing the City Manager to lease office space to house a Downtown Police Field Office, for up to five years with annual rent between $27,646 and $30,702 per year, and up to $30,000 in tenant improvement/build out costs. ($173,514) (Asset Forfeiture Funds and Brenden Mann Grant) Recommended by the Chief of Police.

      CEQA: Not a project under CEQA Guidelines Sections 15378, and 15061(b)(3) and/or categorically exempt under CEQA Guidelines Section 15327.
    6. Considering - the award of: (1) a Construction Contract in the amount of $4,030,168.92 to Bay Pacific Pipelines, Inc. for the Downtown Sewer and Streetscape Improvements Phase IIB (Project No. 2404), authorizing staff to utilize the available project contingency for contract change orders up to 10 percent of the contract amount; (2) approval of an Agreement for Professional Services with CSG Consultants in the amount of $287,811.33 for construction management, inspection, and materials testing services; (3) an Amendment to a Professional Services Agreement with Harris and Associates in the amount of $23,310 for additional design engineering services; (4) authorize the City Manager to execute the agreements, subject to approval of the City Attorney; and (5) approve a related budget transfer of $1,600,000 to Project No. 2404 ($900,000 from Fund 710 Sewer Operation Funds and $700,000 from Fund 225 PEG Fees). Recommended by the Director of Community and Economic Development.

      CEQA: Exempt per CEQA Guidelines Sections 15301 – Existing Facilities, 15302 – Replacement and Reconstruction, and 15304 – Minor Alterations to Land.
    7. Considering - approval of Construction Change Order No. 1 in the amount of $11,060; authorizing a budget transfer in the amount $19,000 from Measure Q Capital Improvement Program Funds from the Ellis Lake Park Restroom Building Project (Fund 401), Project No. 2351, to Willow Pass Park Restroom and Concession Facility Replacement – Field 1 [Utility Relocation Phase], Project No. 2334; and authorizing staff to use project contingency funds for contract change orders within staff's authority for the various project contracts: Building Procurement, Utility Relocation, and Sitework. (General Fund and Measure Q Capital Improvement Program Funds) Recommended by the Director of Community and Economic Development.
    8. Considering - a letter opposing SB 287 (Weiner) which would limit local control related to housing projects within half a mile of a transit station. Recommended by the Community Relations Manager.


  6. CITY COUNCIL CONSIDERATION ITEMS
    The public is entitled to address the City Council on items appearing on the agenda before or during the City Council's consideration of that item. Each speaker will be limited to approximately three minutes.
    1. Considering - adoption of Resolution No. 18-14 approving and authorizing the execution of certain amendments to 2015 lease financing documents to provide for the substitution of the property and authorizing and directing certain actions related thereto. Report by Karan Reid, Director of Finance.
    2. Considering - adoption of Resolution No. 18-13 approving and authorizing the execution of certain lease financing documents in connection with the prepayment of that certain equipment lease/purchase agreement, dated as of April 1, 2011, by and between Banc of America Public Capital Corporation and the City of Concord, and authorizing and directing certain actions with respect thereto. Report by Karan Reid, Director of Finance.
    3. Considering - adoption of Resolution No. 18-17 authorizing the issuance of City of Concord (Contra Costa County, California) 2018 Wastewater Refunding Revenue Bonds, approving the form and authorizing execution of an Indenture of Trust, an Escrow Agreement, a Bond Purchase Agreement, a Preliminary Official Statement, and a Continuing Disclosure Certificate, and authorizing actions related thereto. Report by Karan Reid, Director of Finance.
    4. Considering - acceptance of Fiscal Year 2017-18 Mid-Year Review and adoption of Resolution No. 18-19 amending the Fiscal Year 2017-18 Municipal Budget. Report by Donna Lee, Budget Officer.

      CEQA: None of the activities addressed herein constitute a "project" within the meaning of Public Resources Code Section 21065, 14 Cal Code Regs. Sections 15060(c)(2), 15060(c)(3), or 15378 because none of the activities has the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment; even if any activity was a project under CEQA, each is exempt under 14 Cal. Code Regs. Sections 15061(b)(2), 15061(b)(3), and 15378(b)(4).
    5. Considering - appointment of applicants to the Residential Rent Review Panel. Report by Joelle Fockler, City Clerk.
    6. Considering - approval of expenditure of funds to Axon in the total amount of $1,414,395.61 (with a not to exceed amount of $1,500,000) for a five year contract to provide body worn cameras, in car cameras, and the Evidence.Com storage solution; approval of expenditure of funds to Verizon Wireless in the amount of $56,216 for City issued smart phones, cases, and chargers; and approval of expenditure of funds to Verizon Wireless in the amount of $63,804 for unlimited smart phone service plan. (Asset Forfeiture Funds) Report by Jeff Krieger, Police Lieutenant.


  7. CITY COUNCIL PUBLIC HEARINGS
    Persons who wish to speak on Public Hearings listed on the agenda will be heard when the public hearing is opened, except on public hearing items previously heard and closed to public comment. After the public has commented, the item is closed to further public comment and brought to the Council level for discussion and action. Further comment from the audience will not be received unless requested by the Council. No public hearing shall commence after 10 p.m. unless approved by majority vote of the City Council.
    1. Considering - the review of Zoning Administrator Order #17-10 which approved a new wireless communications facility within the public right-of-way, adjacent to 1039 Oak Grove Road, and adoption of Resolution No. 18-9 approving a Minor Use Permit for the wireless facility. Report by G. Ryan Lenhardt, Senior Planner.

      CEQA; Categorically exempt under CEQA Guidelines Section15301 "Existing Facilities."
    2. Considering - the review of Zoning Administrator Order #17-11 which approved a new wireless communications facility within the public right-of-way, adjacent to 2039 Sierra Road, and adoption of Resolution No. 18-10 approving a Minor Use Permit for the wireless facility. Report by G. Ryan Lenhardt, Senior Planner.

      CEQA: Categorically exempt under CEQA Guidelines Section 15301 "Existing Facilities."
    3. Considering - the review of Zoning Administrator Order #17-14 which approved a new wireless communications facility within the public right-of-way, adjacent to 1051 Oak Grove Road, and adoption of Resolution No. 18-11 approving a Minor Use Permit for the wireless facility. Report by Jessica Gonzalez, Assistant Planner.

      CEQA; Categorically exempt under CEQA Guidelines Section15301 "Existing Facilities."


  8. CORRESPONDENCE
    Correspondence received at the City Council meeting will be listed here on the Annotated Agenda.

  9. REPORTS AND ANNOUNCEMENTS
    Closed Session Announcements
    City Manager or Staff Reports
    Council Reports

  10. ADJOURNMENT

Next Meeting: Regular Meeting
Date: 2/27/2018 - 6:30 PM.


ADA NOTICE AND HEARING IMPAIRED PROVISIONS - The Council Chamber is equipped with a T-Coil Hearing Loop. This system allows "T" coil reception of the audio proceedings. Please switch your hearing aid or cochlear device to the "T", "T" Coil or telephone position. If you would like better audio reception, a loop receiver that picks up the audio loop is available from the City Clerk.

In accordance with the Americans with Disabilities Act and California Law, it is the policy of the City of Concord to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require a copy of a public hearing notice, or an agenda and/or agenda packet in an appropriate alternative format; or if you require other accommodation, please contact the ADA Coordinator at (925) 671-3031, at least five days in advance of the hearing. Advance notification within this guideline will enable the City to make reasonable arrangements to ensure accessibility.

The following is a list of regular Council Committee meeting dates. Most meetings are held in the Garden Conference Room, 1950 Parkside Drive, Concord. NOTE: Meetings are subject to change or cancellation. For latest information and committee agendas please call 671-3158.

Committee Chair/Member Meeting Time
Policy Development & Internal Operations Birsan/Obringer 2nd Wednesday at 5:30 pm
Housing & Economic Development Obringer/McGallian 4th Monday at 5:30 pm
Infrastructure & Franchise Hoffmeister/Leone 2nd Monday at 6:00 pm
Recreation, Cultural Affairs & Community Services McGallian/Birsan 3rd Wednesday at 5:30 pm
Youth & Education Leone/Hoffmeister 3rd Monday at 6:00 pm
 
City of Concord CA